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APPROVED Minutes of the October 6, 2015 Meeting of the Asharoken Board of Trustees

 Incorporated Village of Asharoken

Board of Trustees Regular Meeting/Public Hearing

          Tuesday October 6th, 2015 7:30pm

             At the Northport Power Plant

Approximate Attendance (35)

                                                                               

                                                                                                               

Officers Present:                                                         

Greg Letica, Mayor

Pam Pierce, Deputy Mayor

Melvin Ettinger, Trustee

Laura Burke, Trustee

Ian Jablonski, Trustee

 

Officials & Appointees Present:

Nancy Rittenhouse, Village Clerk

Bruce Migatz, Village Attorney

Doug Adil, Superintendent of Buildings

Raymond Mahdesian, Officer-in-Charge

Barry Bradley, Sanitation

Joe Affrunti, Harbormaster

Matthew Casamassima, ASDRP Committee Chairperson

 

The Pledge of Allegiance was said.

Proof of publication was made.

 

Deputy Mayor Pierce made a motion to approve the regular board minutes for September 1st, 2015 seconded by Trustee Burke.

 

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Trustee Ettinger made a motion to approve the special Board meeting minutes for September 29th, 2015 seconded by Trustee Burke.

 

Trustee Jablonski                                            Abstain

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Public Hearing Notice was read by Village Clerk, Nancy Rittenhouse.

Mayor Letica opened up the public hearing on Local Law #3-2015 amending chapter 125 of the code of the Village of Asharoken entitled “Zoning”, to comply with the provisions of Article 25-AA of the New York State Agriculture and Markets Law.

Mayor Letica asked village attorney Bruce Mitgatz to provide an overview on the local law.

(The entire transcript of the Public Hearing relating to local law #3-2015 is attached)

During public hearing on local law #3-2015, six questions, comments and/or statements were presented.

 

1.       A statement was read regarding an agreement for payments in “lieu of taxes”. 

2.       A question on the timing of this amendment to the local law, while the Town of Huntington is involved in a lawsuit with SandPiper.

3.       A question on the agreement the village reached for payments in lieu of taxes.

Village Attorney noted that tax assessment and zoning are two different things; the current lawsuit in the Town of Huntington has to do with tax assessments appropriate for SandPiper. SandPiper has not challenged the village taxes, there has not been discussion on payments in lieu of taxes, and the zoning code has to comply with the State mandate. We cannot prohibit farm operation.

4.       Question on negotiating and whether or not the village is better served seeing the situation with the Town of Huntington assessments and the financial situation.

5.       A statement was read on Suffolk County legislature and Sand Piper Farm.

6.       A comment was made about laws on the books noting no commercial or agricultural and about the agricultural vote.

 

Mayor Letica closed the public session part of the public hearing.

 

Village Attorney, Bruce Migatiz noted that an amendment to the local law to amend the proposed local law indicated that it is a new sub-section (K) not (J).

 

Mayor Letica proposed a motion to amend the proposed local law to change in section (2) from (J) to (K), seconded by Trustee Burke.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Mayor Letica turned to the Board for any comments, no comments were made. 

 

Village Attorney, noted two revisions that were requested,

The first revision pertains to sub-section (K) (3)(A) which refers to site plan drawings filed with the application and among the items to be included are water and sewer systems.  Mr. Guardino asked the board to consider amending to read the approximate location of water and systems as oppose to the exact location. Doug Adil, was referred to and has no problem with that change.  This is a minor amendment to the law.

 The proposed local law was sent to the Suffolk County Planning Commission and a letter was received, noting a local determination that they have no opposition to the proposed local law.

 

Mayor Letica proposed a motion to amend sub-section (K) (3) (a) by adding the wording”approximate location of water and sewer lines”, seconded by Trustee Ettinger.

 

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

The second revision from Mr. Guardino had to with subjection (K)(5) which sets forth the site plan standards.  Mr. Guardino asked that a new subjection (e) be added, that standards be considered in “compliance with the provisions with article 25-AA with the New York State Agriculture and Markets Law”. He noted that he has no objection to this revision.

 

Mayor Letica proposed a motion to modify the proposed local law #3-2015 to add section (K)(5)(e) stating compliance with the provisions article 25-AA with the New York State Agriculture and Markets Law, seconded by Trustee Jablonski.

 

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Village Attorney, noted that a determination of SEQRA must be made, this is an unlisted action, compliance with NYS law and follows the guidelines of New York Agricultural & Markets in the Village Attorney’s opinion it is in compliance with state law and does not have an adverse impact on the environment. 

 

Mayor Letica made a motion to adopt a negative declaration under SEQRA, seconded by Trustee Burke.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-121)

Mayor Letica made a motion to adopt the proposed local law #3-2015 amending chapter 125 of the code of the Village of Asharoken entitled “Zoning”, to comply with the provisions of Article 25-AA of the New York State Agriculture and Markets Law and to adopt it as amended.

 

Motion was made by Deputy Mayor Pierce, Seconded by Trustee Ettinger.

Roll Call:

Deputy Mayor Pierce    AYE

Trustee Ettinger              AYE

Trustee Burke                  AYE

Trustee Jablonski            AYE

Mayor Letica                     AYE

 

Mayor Letica made a motion to close the public hearing, seconded by Deputy Mayor Pierce.

 

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

 Mayor’s Report:

 

Mayor Letica, reported “The best news of the month was that Hurricane Joaquin took a turn to the east and spared the entire east coast a direct hit. The Village did have a prolonged stretch of very strong northeast winds that caused issues at the seawall.  The Town of Huntington Highway Department led by Pete Gunther and Foreman Rick Pollachek again did a terrific job clearing the road of sand and rocks following the high tides.  I would like to thank them for continuing to be such a great help to the Village and our Eaton’s Neck neighbors.

During the month the village has continued to seek support for the Asharoken Storm Damage Reduction Project from as many parties affected by the need to protect Asharoken Avenue as possible.  On September 8th Deputy Mayor Pierce and I gave NY State Senator Carl Marcellino a site visit so see firsthand the need to restore the beach for the purpose of protecting Asharoken Avenue.  On Oct 2nd I gave Northport School Superintendent Robert Banzer a tour of the seawall area during the stormy afternoon high tide with significant wave overwash and roadway flooding. This was subsequent to writing to Mr. Banzer and the members of the Northport School Board seeking their support of the ASDRP.  Additionally, the Visiting Nurse Service sent a letter of support to Congressman Israel as did Jim Gaughran, Chairman of the Suffolk County Water Authority. I would like to thank Judy Ross for being the liaison between the Village and the VNS. The petition to have Eaton’s Neck resident’s support the ASDRP is up and running on Change.org.  I would like to thank John and Christine Ballow for being very helpful in getting this done. I also received a copy of letters of support submitted by Northport Fire Chief Joe Pansini who stressed the need to protect Asharoken Avenue for the safety of the first responders and the residents alike.  On Thursday Oct 1st  I wrote a letter to members of POENB and EHC encouraging every Eaton’s Neck resident to sign the petition. Village Emergency Management Director Bill Raisch also wrote a letter in support of the restoration of the beach for the purposes of protecting the road. On October 3 I sent Congressman Israel a video of the seawall area from that day to highlight the difficulty of crossing this area at times of high winds and tides.  All of these efforts are aimed at convincing Congressman Israel that the overriding public benefit of the ASDRP is protection of the only road to Eaton’s Neck and that this should be reason enough to relent on the need for public access.

On September 25th I met with Ron Pinzon from the ACOE who came to Asharoken for a site inspection with two Corps biologists.  Ron informed me that the Corps was working toward completing the tentatively selected plan that they hoped to be done with by the end of October. 

One of the suggestions about alternate funding for the ASDRP was to switch the source to a Hazard Mitigation Grant.  NY State Assemblyman Andrew Raia wrote a letter to Governor Cuomo last month on our behalf exploring this possibility based on what was done at Breezy Point.  I had a phone conversation with Assemblyman Raia’s Legislative Aide, Michael Gurtowski, after he received the following response on September 29 from Lisa Black of the NYS Department of Homeland Security.

“Hi Michael,

As discussed via telephone.

Unfortunately, the Hazard Mitigation Grant Program (HMGP) is not available for the Village of Asharoken’s Storm Reduction Project. The deadline for applications for the HMGP program was in August of 2013 and at this stage, over two years later, we are not able to transfer the management of the project to HMGP. Additionally, all of the HMGP funds allocated by the federal government are already planned for. The concerns outlined in the Assemblyman’s correspondence (Aug. 14, 2015) relating to a Breezy Point project have similarities, but are not comparable as their application met the 2013 HMGP deadline. I am happy to reach out to my counterpart at NYS DEC to review from their perspective and inquire if they can recommend additional avenues to explore. I will keep you posted. Best Lisa” (Black)

In our phone conversation Mike also informed me that in his phone conversation with Lisa Black he was told that Asharoken would not have been eligible for a HMG because our project is a dune restoration project not a dune construction project like Breezy Point. Secondly, he also told me that Breezy Point was a unique situation due to the devastation to the community caused by the flooding, the fire that destroyed hundreds of homes and the national media attention that followed. 

Michael reported that moving forward, Assemblyman Raia will continue to work on this issue and we will keep you apprised of all developments.  I would like to thank Assemblyman Raia for his hard work on trying to find an acceptable solution to the demand of public access on the beach in return for placement of sand by the USACOE.

I would like to point out that the Village had explored the idea of switching our funding from the ACOE to a hazard mitigation grant multiple times.  We were told on several occasions that since ASDRP was a ACOE project that it was not transferable and therefore switching to a HMG wasn’t something that the Village tried to get. Also it is important to keep in mind that a Hazard Mitigation Grant would only cover the initial sand placement but would not provide money for the needed replenishments going forward that the ACOE plan calls for.  These replenishments are a key component of the ACOE plan and are vital to the long-term stability of the beach. So to sum up a rather long story the village was never in a position to switch funding for the beach restoration to a HMG. Deputy Mayor Pierce may have a more to report on this topic.

I also received via email an update from Matt Chlebus of the NYS DEC about the status of the ASDRP.  He reported:

“The Corps had their Tentatively Selected Plan (TSP) Milestone meeting in Washington on September 9th. Al Fuchs, Director of my Bureau, attended the meeting in person. I participated via Webex. As a reminder, the TSP milestone is used to ensure agreement between the USACE New York District, USACE North Atlantic Division, and Army Corps Headquarters on the plan that will be presented in the draft report. If the milestone is approved following the meeting, the Corps can move forward with releasing the draft report. Alternative 4 (the plan with 3 groins on the western side of the project), was presented, and approved as the TSP. It was noted during the meeting how close Alternative 1 and Alternative 4 are in terms of benefits, and the Department noted that currently our local sponsor has indicated support for alternative 1.

With the TSP milestone complete, the Corps expects to release the draft report around the end of October for concurrent reviews and public comment. These include reviews by the public, the State, the Village of Asharoken, USACE North Atlantic Division, USACE Headquarters, NGOs, and other stakeholders (such as Sandpiper Farms). The public comment period will be a minimum of 30 days from the release of the draft report. The Village can also request a public meeting during the comment period.

Following the comment period and review of submitted comments, the Corps will hold their Agency Decision Milestone, which is the point that the Corps will identify the plan that will be recommended in the final report. This is currently scheduled for January 2016.”

Village Hall just needs a driveway and it can be opened. We received excellent news from PSEG that the building high efficiency LED lighting will be eligible for a $6590 rebate which the village will be in receipt of shortly. The week of rain has slowed things down but the end is clearly in site.  Trustee Ettinger will have more to say on this topic.

During the month I worked with Nick DeSantis, from Newport Engineering, to complete the design for the road re-paving project. Now that the road openings at Village Hall and the house next door have been completed the Village can go forward with the paving. On tonight’s agenda there is a resolution to enter into a contract with Posillico Civil to complete the project. 

The village received notice from the Duck Island Corporation that the SCWA was going to install a new water main to the Island.  The Village was informed that SCWA was going to have to cut a trench across Avenue to get the new water line installed.  The initial proposal of how to close the trench and repair the street was reviewed by Building Inspector Doug Adil and determined to be unacceptable.  I wrote back to SCWA and informed them of the Village’s refusal to accept their plan and presented them with the option that the village required.  This included replacing the concrete road under the asphalt prior to re-paving.  The same day I received a response that the SCWA would repair the road as per the village code. 

On October 2nd I met with Mary Sullivan, branch manager of the Northport office of the First National Bank of Long Island. The bank is offering to collateralize the Village’s deposits in excess of the FDIC insurance limit with letters of credit and thus be able to offer a higher rate of interest to the Village.  This is a common method of collateralization that other municipalities, fire districts and schools use.  The proposal was reviewed by the Village Auditor, John Skinnon, who felt it was appropriate.  On the agenda tonight is a resolution to modify the Village’s investment policy to allow for letters of credit as collateral against our bank deposits.

The village received notice of application for permits for two docks in the Ida Smith property at 255 and 241 Asharoken Avenue.  The applications have been referred to the Environmental Review Board for review.

During the month I attended the 9/11 memorial service at Crab Meadow, marched in the Cow Harbor Day parade and went to former Northport Police Chief Rick Bruckenthal’s retirement party.

But without doubt the best event that I attended was our own Coastal Cleanup.  Once again organizers Deb Masterson, Cathy Zimmermann and Michele Tilleli did an outstanding job.  Volunteers Pam Pierce, Jamie Pierce, Tracie Aboff, Katie Zimmermann and Mimi Atkinson were also there all day helping out to make the event the amazing success it is year after year.  This year the location was moved to the Asharoken Beach parking lot because of the construction at Village Hall.  The help of Huntington Deputy Superintendent Pat Del Col and Maritime Director Ed Carr was incredible as they combined to get us the beach parking lot as a staging area, a large dumpster for the debris and open bathrooms for everyone to use if needed.  Our Coastal Clean-up has removed tens of thousands of pounds of trash from the local shorelines, raised awareness of the need for a clean environment and gives kids a chance to earn community service.  Everyone who participated left with a big smile, clearly very happy with the good work they had done. Thanks again to Deb, Cathy and Michele who seem to outdo themselves every year!

Just a reminder that the annual Holiday Party this year is celebrating Asharoken’s 90th birthday, the party is on Saturday November 7th.  Organizer Carole Casamassima is working very hard to make this year’s event the best ever.  Please make your reservations soon as there is limited space at the Northport Yacht Club.

Trustees:

Deputy Mayor Pierce reported that she met with Senator Marcellino to update him on ASDRP, which resulted in his site visit.  She attended two committee meetings and worked on letters of support for the importance of our roadways being open and safe.  She noted that post-Sandy she attended several FEMA meetings and formal kick-off meetings, both Federal FEMA representatives and State HMGP offices advised us that we were not eligible for dune restoration grants including section house #413 to house #475 where the dunes were destroyed and roadway was damaged and exposed. We were told to seek funding from FHWA & NYSDOT funding and subsequently received funds to repair and restore the dunes.  She noted that she accompanied the NYSDEC and USACOE for the annual inspection of the seawall on the 22nd of September and attended the Cow Harbor Day parade and participated in the Coastal Clean-up.  She noted that the Captains, Deb Masterson, Cathy Zimmermann and Michele Tilleli put a tremendous amount of time reaching out to the schools, collecting data on collections and put together a video to promote for next year’s event.  She attended a meeting of the Suffolk County Villages Officials Association that went over priorities for 2016 and reviewed the vouchers and minutes for the month of September.

 

Trustee Ettinger reported on the Village Hall progress; he noted that a delay finishing up the building occurred due to the drainage pipe that had to be relocated.  He noted that all the services have been installed, rear decking, front columns and generator. The building should be finished very soon, and paving of the parking area should be completed next week.  He noted that he attended the retirement dinner for Ric Bruckenthal, and marched in the Cow Harbor Day Parade, he attended the special meeting, reviewed the minutes and vouchers and attended the monthly court session.

 

Trustee Burke reported that she attended the special meeting held on September 29th she reviewed the proposed IMA for E-Waste drop off site.  She reviewed the minutes for both meetings, the monthly vouchers for September and worked on the next edition of the Asharoken Newsletter.

 

Trustee Jablonski reported that he reviewed all communications, reviewed the local law #3-2015, the modification to the investment policy several messages to the Town of Huntington from residents, the proposed the IMA for E-Waste drop off site.  He participated in the dredging committee meetings, the dredging committee met in Senator Schumer office and met with the ASDRP committee.  He inspected the shoulder repair and reported that no undermining of the shoulder occurred after the storm.  He reviewed the monthly minutes and vouchers for September.

 

 Village Attorney:  Bruce Migatz noted that the Zoning Board and the Planning Board did not meet last month.  The village’s consultants on Duck Island Corporation sub-division application that is pending before the Planning Board completed their review of the application and EAF (Environmental Assessment Form) and issued comments addressed to those plans and the EAF.  The comments were sent to the applicant’s attorney; once the comments are addressed the Planning Board will schedule a public hearing on the application.

 

 Treasurer: Treasurer Emily Hayes reported that the village received a payment from AIM (Aid and Incentives for Municipalities) payment in the amount of $4280 from NYS.  She reported that the total amount of vouchers for the month of September $46,539.71.  The vouchers include a $6526.80 invoice for two new police radios and a $3375.00 invoice from the engineer for initial work on the re-paving of Asharoken Avenue.  There will be a separate resolution to approve the vouchers and related budget transfers.

 

Officer-In- Charge:   Officer-In-Charge Ray Mahdesian reported on a one day CPR, first aid and narcan training session held on September 9th, 2015.  He reported that the department assisted Northport Police Department on September 19th, 2015 by providing traffic control for the Annual Great Cow Harbor 10k race and parade held on the following day. He reported on 31 summonses and 2 arrests for the month.  No burglaries in the village for the month of September.

 

Sanitation Operator: Barry Bradley reported that trash pick-up was 24.71 tons, single stream 9.81 tons, .51 tons for yard waste for a total of $2141.60.  He reported that Big Blue is running very well and single stream is working well.

 

Harbormaster:  Joe Affrunti, reported that the police boat will be shrink wrapped and placed at the coast guard station, and all the buoys will be removed and stored for the season.

 

Superintendent of Buildings: Doug Adil reported on fifthteen inspections for the month of September. He noted that he met with a homeowner regarding a fence that maybe extended into the right-a-way; he also noted that he followed with a homeowner that may have an emergency generator within the side yard setback.  He reviewed the general contractor (RAVCO) payments for the Village Hall project requisitions #8 and #9; he reviewed the tree removal sketch in advance of a proposed driveway construction.  He performed several final inspections on pools.

 

Conservation Board: Marty Cohen noted that this month he had a request for tree removal from Duck Island Corp. relating to the installation of the SCWA water service.  He noted that he met with the Conservation Board members to discuss the proposed variance for the dock on Duck Island as a result of those discussions; and indicated that some of our members  will be writing letters stating our opposition of the variance to Supervisor Petrone.

 

ASDRP Committee Chairperson: Matthew Casamassima, reported that the ASDRP committee is following the mandate to investigate and recommend options to protect Asharoken Avenue, by sand replacement without the onus of public access, he noted that they have explored a host of possibilities, he thanked the committee members for their contributions.  He reported on several options;

Option A: Implementation of public access is transferred to Hobart Beach.  A beach with lifeguards, first aid, handicapped access to the beach, lending library, public restrooms and changing facilities, children’s playground, security, beach maintenance and boat ramp. Two members of the committee John & Christine Ballow indicated that the Eaton’s Neck community boards would be very amenable to accepting this requirement of the Corp of Engineers for Asharoken’s work in protecting the entrance and egress of Asharoken Avenue.

Option B: Public Awareness via petitioning and letter writing.  He noted that serious petitioning and personal solicitation of public support to demonstrate to the political allies, that the integrity and protection of Asharoken Avenue is of critical importance for the following reasons;

Eaton’s Neck and Asharoken resident children cannot get to school due to road closures. Coast Guard installation which is a federal facility, unavailable by land. Federal Bird Sanctuary located at Hobart Beach. No Visiting Nurse Services provided no ambulance to the mainland. No Police, Fire, etc.

He noted that the committee needs letters from residents indicating specifically what type of conditions people have experienced which will require emergency use of the roadway.

Option C: Engage private contractors to protect the road by replenishing the beach using private funds. He noted that the village would have to get ACOE permits and raise funds.

Option D: Arrange to have the ACOE replenish the beach seaward of the mean high water mark and the area landward from the mean high water mark would be funded by property owners.

Option E: Explore “loopholes” that will force Federal and State agencies to be responsible for the stability and security of the coastline.             He reported that an upcoming meeting will be scheduled with Village Attorney Bruce Migatz who is an expert in Land Use Legislation and Governmental Regulations.

Option F: Discuss the project with a coastal engineer.

Option F1: An option he noted is to do nothing and if a breach occurs will the ACOE rush in and provide emergency intervention. 

Option G: He noted that other options were discussed, such as vegetative implementation.

Option H: Engaging in a press agent to assist us in suggesting positive press releases needed to communicate our case.

He reported that the ASDRP committee met with the Duck Island Dredging Committee and pointed out that the dredging committee has done extensive research and political lobbying and have come up with some approaches to mutually benefiting all of Asharoken and Eaton’s Neck. Recent developments with the ACOE may suggest that Duck Island sand might be suitable as a resource of sand side replenishment. He noted that the committee is working together to exchange resources for initial testing and boring analysis of the sand and “mud cap”.  He thanked the Duck Island Dredging representatives.

 

Resolutions:

 

Resolution (2015-122) Be It Resolved, that the Village Board approves the budget transfers for the month of September 2015.

 

Deputy Mayor Pierce made a motion to approve, seconded by Trustee Ettinger.

 

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-123 Be It Resolved, that the Village Board does hereby approve the vouchers for the month of September 2015 in the amount of $46,539.71.

 

Mayor Letica made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-124) Be It Resolved, that the Village Board, does hereby accept the donation from the “Asharoken Building Fundraising Committee” in the amount of $7,650.00 for the new village hall project.

Trustee Ettinger made a motion to approve, seconded by Trustee Jablonski.

 

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-125) Be It Resolved, that the Village Board, does hereby modify the village’s investment policy to include the utilization of irrevocable letters of credit issued by the Federal Home Loan Bank of New York for the benefit of Local Government, at a margin of 100%, as Eligible Collateral.

Deputy Mayor Pierce made a motion to approve, seconded by Trustee Jablonski.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-126) Be It Resolved, that the Village Board does hereby authorize the Mayor to sign the agreement between The First National Bank of Long Island and the Village of Asharoken for Certification and Approval of Use of FHLB Letters of Credit.

 

Trustee Jablonski made a motion to approve, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-127) Be It Resolved that the Village Board does hereby authorize the Mayor to enter into a contract with Posillico Civil, Inc. for labor, equipment and materials for an amount of $100,620.00 for milling and asphalt paving for the following location’s; village line to house #153 and the vicinity of #220 to #235 according to Newport Engineering roadway resurfacing plan C100.00, subject to approval of proposed contract by village attorney.

 

Deputy Mayor Pierce made a motion to approve, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-128) Be It Resolved that the Village Board does hereby authorize the mayor to enter in to a contract with Safety Marking Inc. for labor, equipment and materials for the amount of $2,115.00 to stripe from the village line to house #153 and the vicinity of #220 to #235 according to Newport Engineering roadway resurfacing plan C100.00, subject to approval of proposed contract by village attorney.

 

Deputy Mayor Pierce made a motion to approve, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-129) Be It Resolved that the Village Board does hereby authorize the mayor to sign the Inter-municipal agreement between the Village of Asharoken and the Incorporated Village of Northport, to permit Asharoken residents to enter upon and use the Northport facility located at Scudder Beach in order to dispose of their computer equipment, hardware and other related devices in order that eWorks Electronic Services, Inc., may dispose and recycle.

 

Deputy Mayor Pierce made a motion to approve, seconded by Mayor Letica.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-130) Be It Resolved that the Village Board does hereby approve the purchase of office furniture  from Huntington Business Products in the amount of $8027.96 and Judges Bench in the amount of $2049.00.

Mayor Letica made a motion to approve, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-131) Be It Resolved that the Mayor does hereby appoint the following uncompensated individual to the Environmental Review Board, Denise DeAcetis, subject to Board approval.

Deputy Mayor Pierce made a motion to approve, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-132) Be It Resolved that the Village Board does hereby approve the purchase of Donor Recognition Wall Plaque including sub-headers, donor plates, engraving and shipping in the amount not to exceed $7000.00.

 

Trustee Ettinger made a motion to approve, seconded by Trustee Burke.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Mayor Letica opened up the meeting for Public Session.

During public session, four statements, questions and comments were presented.

1.       A resident noted receiving emails from an individual about meetings, and asked the board who this individual was.

2.       A comment was made regarding the ASDRP committee, regarding the mission statement and request to the board for funding specifically for coastal engineering expertise.

3.       A question was asked about balances relating to the Village Hall project and reserves.

4.       A comment was made on bow hunting and the interpretation of the code on weapons.

5.       A comment was made on the IMA E-Waste agreement.

6.       A comment was made on the possibility of theft of information due to the IMA E-waste agreement.

7.       A comment was made on the ASDRP, public access and the interpretation of the regulation.

 

Mayor Letica made a motion to close the public session, seconded by Trustee Burke.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Mayor Letica made a motion to adjourn the meeting, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

                The October 6th, 2015 Regular board meeting of the Board of Trustees was adjourned at approximately 9:15 pm.             

Signed: _____________________________________________

                Nancy Rittenhouse, Village Clerk