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[MESSAGE JSNF-285-09]

APPROVED Minutes of the November 17, 2015 Work Session of the Asharoken Board of Trustees

 Incorporated Village of Asharoken

Work session Meeting

         Tuesday November 17th, 2015 4:00pm

             At Northport Power Plant

Approximate Attendance (14)

                                                                               

                                                                                                                               

Officers Present:                                                         

Greg Letica, Mayor

Pam Pierce, Deputy Mayor

Melvin Ettinger, Trustee

Laura Burke, Trustee

Ian Jablonski, Trustee

 

Officials & Appointees Present:

Nancy Rittenhouse, Village Clerk

Raymond Mahdesian, Officer-in-Charge

 

The Pledge of Allegiance was said.

Proof of publication was made.

 

Resolutions:

 

Resolution (2015-151) Be It Resolved that the Village Board does hereby approve the services for installing sod in the front entrance circle approx. 3500 sq ft. and for mulch placed in two large planting beds in the amount not to exceed $4,100.00.

 

Deputy Mayor made a motion to approve, seconded by Trustee Ettinger

 

Trustee Ettinger discussed the estimates with the board and noted that the village received two estimates from two vendors.  The first estimate was from a vendor recommended to the village by Delea Sod Farms for $3900 to install the sod and mulch.  The second estimate from Patrick Parker Landscaping for $3850 for sod and $248 for mulch a price difference of $198.  Trustee Ettinger made a recommendation to the board to hire Patrick Parker Landscaping due to the insignificant difference in pricing and also because of his loyalty and reliability to the village. Trustee Burke and Trustee Jablonski agreed

 

Mayor Letica amended the resolution (2015-151) to read; Be It Resolved that the Village Board does hereby approve the services of Patrick Parker Landscaping for installing sod in the front entrance circle approx. 3500 sq ft. and for mulch placed in two large planting beds in the amount of $4098.00.

 

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-152) Be It Resolved that the Village Board does hereby approve the services with Patrick Parker Landscaping in the amount of $610.00 for removal of two front tree stumps, removal of brush and stumps behind the building and retaining wall, mulch around three trees, grade and removal of wooden staircases.

 

Trustee Ettinger made a motion to approve, seconded by Trustee Burke.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Resolution (2015-153) Be It Resolved that the Village Board does hereby approve the services with Patrick Parker Landscaping in the amount of $750.00 for prepare, grade and tamp parking area including installing 15 cubic yards of crushed concrete for the parking lot.

 

Mayor Letica made a motion to approve, seconded by Trustee Ettinger.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Deputy Mayor Pierce asked to the board to give comment on a proposed survey that the ASDRP committee asked to submit for consideration.  The survey’s purpose is to get a wider group of Asharoken residents and stake holders that don’t attend meetings; so the committee can get a current reading on how well informed everyone is, and the committee asked if this can be done as soon possible.

 

Mayor Letica noted that the first draft is a good start, and the timing may not be an appropriate since we are having a presentation by the ACOE who will be explaining to the village what they are proposing.  If we are going to survey our residents it should be on what the ACOE is proposing, delaying the survey for three weeks will give the residents a chance to read the report attend the presentation.  Trustee Burke noted that the Board was going to send out a survey in August, but decided to wait to ensure that the residents are well informed to give a response.  Trustee Ettinger, agreed he feels that it’s important that the village does have a survey.  He noted that the survey he reviewed is a good start, but the ACOE proposals may bring some modifications to the draft survey.  Trustee Burke, recommended more detail, costs and background information specifically to questions 6 and 7.Trustee Jablonski, and noted that the survey should be a little more direct.

 

Mayor Letica pointed out, that the presentation of the ACOE will be a meeting that will allow the residents and property owners to ask questions. He also noted that the administration has not received any reports from the ACOE yet and have not identified the remaining access points. A question was asked about the identification of the access points; Mayor Letica noted they only need approximate circles.

 

Mayor Letica made a motion to go into executive session to consider the employment of outside counsel in connection with the ASDRP” seconded by Trustee Ettinger.

 

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

No action was taken during Executive Session which ended at approximately 5:30pm.

 

Mayor Letica made a motion to end executive session, seconded by Trustee Burke.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Mayor Letica made a motion to go into public session, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

Mayor Letica made a motion to adjourn meeting, seconded by Deputy Mayor Pierce.

Trustee Jablonski                                            AYE

Trustee Burke                                                  AYE

Trustee Ettinger                                              AYE

Deputy Mayor Pierce                                    AYE

Mayor Letica                                                     AYE

Motioned Carried.

 

 

                The November 17th, 2015 work session board meeting of the Board of Trustees was adjourned at approximately 5:35 pm.             

Signed: _____________________________________________

                Nancy Rittenhouse, Village Clerk