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APPROVED Minutes of the December 14, 2012 Emergency Meeting of the Asharoken Board of Trustees

Incorporated Village of Asharoken

Board of Trustees Emergency Meeting

Held Friday, December 14th, 2012 at 10AM

At Village Hall Trailer

Attendance (6)


Officers Present:

Greg Letica, Mayor

Pam Pierce, Deputy Mayor

Melvin Ettinger, Trustee

Laura Burke, Trustee


Officals & Appointees Present:

Nancy Rittenhouse, Village Clerk

John Ross, Village Hall Expansion Committee Chair


The Pledge of Allegiance was said.


Proof of publication for Emergency Meeting was confirmed.


Mayor Letica opened up the meeting to discuss a shoulder repair damaged due to Hurricane Sandy.


He discussed the undermining that occurred north of house 501 Asharoken Avenue on the west side of the roadway.  He noted that the village had to wait to repair the damaged area of the roadway shoulder until Verizon and National Grid could repair their existing lines; now that they have completed their repairs the village can complete the project.  He reported that Tony Wenderoth our Highway Superintendent along with Andy Mendelsohn developed sketches and a Request for Proposal for contractors to provide estimates for the work that is needed to repair this area of the roadway. 


He reported that the village sent out three RFP packages and received two bids back in writing. 

1.       D & S Stone Construction  Corporation for $12,480.00

2.       LaMay & Sons, Inc. for $14,750.00


The board reviewed the bids and spoke to Tony Wenderoth on the phone requesting his recommendation. The board also discussed how the shoulder will be repaired what type and size of rebar will be used to secure the new concrete into the existing roadway as well as the type of concrete to be used. Mayor Letica also discussed that the concrete forms need to be properly set to avoid any disturbance to the existing utility lines; he requested that the contractor be made aware of all the existing lines.


Mayor Letica put forth a resolution to approve the contractor.


Resolution (2012-98) Be It Resolved that the Village Board approves the hiring of D & S Stone Construction Corp. for the purpose of repairing the shoulder of the roadway north of 501 Asharoken Avenue and south of the sea wall for $12,480.00.


Motion to approve was made by Mayor Letica, seconded by Trustee Ettinger

Trustee Ettinger              AYE

Trustee Burke                  AYE

Deputy Mayor Pierce    AYE

Mayor Letica                     AYE



Trustee Ettinger made a motion to adjourn the Emergency Meeting, seconded by Trustee Burke.

Trustee Ettinger              AYE

Trustee Burke                  AYE

Deputy Mayor Pierce    AYE

Mayor Letica                     AYE


The Emergency Meeting held on December 14th, 2012 of the Board of Trustees was adjourned at 10:45 am. 



Nancy Rittenhouse, Village Clerk