Asharoken Village Board Meeting
Held on Tuesday, April 2nd, 2013
At 7:30 P.M.
At the Northport American Legion Hall
Pledge of Allegiance
Call to Order
Proof of Publication
Approval of the minutes for 3/05/2013
Presentation by the Asharoken Building Fundraising Committee
Resolution (2013-27) Be It Resolved, that the Village Board of the Village of Asharoken does hereby authorize the Mayor to sign the PBA Contract beginning fiscal year 6/1/2012 to expire 5/31/2017.
Signing Ceremony of the PBA Contract
Reports of Officers, Officials & Appointees:
Ø Mayor’s Report
Ø Trustee Reports
Ø Village Attorney’s Report
Ø Treasurers Report
Ø Police Report
Ø Sanitation Report
Ø Village Hall Building Committee Report
Ø Superintendent of Buildings Report
Ø Emergency Manager Report
Ø Superintendent of Highway Report
Ø Conservation Chair Report
Ø Stormwater Superintendent Report
Ø Zoning Board of Appeals Report
Ø Planning Board Report
Resolution (2013-28) Be It Resolved, that the Village Board approves the budget transfers for the month of March 2013.
Resolution (2013-29) Be It Resolved, that the Village Board does hereby approve the vouchers in the amount of $XX for the month of March 2013.
Resolution (2013-30) Be It Resolved, that the Village Board, does hereby accept the donation from the “Asharoken Building Fundraising Committee” in the amount of $27,600.00 for the new village hall project.
Resolution (2013-31) Be It Resolved, that the Village Board of the Village of Asharoken, does hereby approve the 2013 Annual Village Election polling place to be the Eaton’s Neck Fire Department located at 55 Eaton’s Neck Road, Northport, NY 11768 held on June 18th, 2013 during the hours of 12 noon to 9:00pm.
Resolution (2013-32) Be It Resolved, that the Village Board of the Village of Asharoken, does hereby approve and adopt without revision the budget for the fiscal year ending 5/31/2014.
Resolution (2013-33) Be It Resolved, that the Village Board of the Village of Asharoken, does hereby approve the Tax Warrant for the fiscal year ending 5/31/2014.
Resolution (2013-34) Be It Resolved, that the Village Board of the Village of Asharoken, does hereby appoint Village Treasurer, Emily Hayes and Village Clerk, Nancy Rittenhouse to collect taxes that may be due for the fiscal year 2013-2014, between the hours of 9:00am and 3:00pm except Saturday and Sundays and Legal Holidays.
Resolution (2013-35) Be It Resolved, that the Village Board of the Village of Asharoken, does hereby authorize, that pursuant to Section 1428 of the Real Property Tax Law the Warrant and Tax Roll for Collection of Village taxes of the Incorporated Village of Asharoken will be filed with the Village Treasurer for the fiscal year beginning June 1, 2013 Taxes will be received at the Village Hall trailer, One Asharoken Avenue, Asharoken, from June 1, 2013 daily from 9am to 3pm except Saturdays and Sundays and Legal Holidays until and including July 1, 2013 without penalty. Five percent will be added to taxes received after July 1, 2013 and one percent for each month thereafter until paid in full.
Resolution (2013-36) Be It Resolved, that the Village Board of the Village of Asharoken, does hereby approve the scheduling of a public hearing on Tuesday, May 7th, 2013 to discuss the MS4 Annual Stormwater report for year end 3/09/2013.
Resolution (2013-37) Resolution for the Department of Transportation Master Agreement for FHWA funding.
Village of Asharoken
Project Pin Number: 0989.03
Project Name: Asharoken Emergency Relief-Asharoken Avenue
Authorizing the implementation, and funding in the first instance 100% of the federal-aid, of a transportation federal-aid project, and appropriating funds therefore.
WHEREAS, a Project for the Asharoken Emergency Relief-Asharoken Avenue, P.I.N. 0989.03 is eligible for funding under Title 23 U.S. Code, as amended, that calls for the apportionment of the costs such program to be borne at the ratio of 100% Federal Funds for Emergency work in the amount of $176,419.67 and 80% Federal Funds for Permanent Restoration work in the amount of $15,766.00.
WHEREAS, the Village of Asharoken desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of $3,153.20
NOW, THEREFORE, the Village Board, duly convened does hereby
RESOLVE, that the Village Board hereby approves the above –subject project; and it is hereby further
RESOLVED, that the Village Board hereby authorizes the Village of Asharoken to pay in the first instance 100% of the federal and non-federal share of the total project Asharoken Emergency Relief-Asharoken Avenue work for the Project or portions thereof; and it is further
RESOLVED, that the sum of $192,185.67 is hereby appropriated from the Village of Asharoken’s Operating and/or Reserve funds and made available to cover the cost of participation in the above phase of the project; and it is further
RESOLVED, that the sum of $3,153.20 is hereby appropriated from a combination of the Villages Operating and/or Reserve Funds and are made available to cover the cost of participation in the above phase of the project and it is further
RESOLVED, that in the event the full federal and non-federal share costs of the project exceeds the amount appropriated above, the Village of Asharoken shall convene as soon as possible to appropriate said excess amount immediately upon the notification by the Village Board thereof, and it is further
RESOLVED, that the Mayor of the Village of Asharoken be and is hereby authorized to execute all necessary Agreements, certifications or reimbursement requests for Federal Aid on behalf of the Village of Asharoken with the New York State Department of Transportation in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of project costs and permanent funding of the local share of federal-aid and state-aid eligible Project costs and all Project costs within appropriations therefore that are not so eligible, and it is further
RESOLVED, that a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project and it is further
RESOLVED, this Resolution (2013-37) shall take effect immediately.
Resolution (2013-37) was voted on by a Roll Call:
Deputy Mayor Pierce